For a great number of enterprises, the most common means of intra-team communication is messaging. Platforms such as slack has a great number of daily users. These platforms usually enhance real-time collaboration among the team members. Also through these platforms the users can share a variety of content, files, and even media.
They also allow employees to include suppliers, contractors, customers as well as external users to the network. That is to say that it is possible for the communication reach to get to people outside the enterprise. The most important thing is that the instantaneous communication experience of these apps fuels the growth of businesses. To add to that, it has greatly changes the way that information is being shared inside and outside the enterprise. Discussed below are some of the things that should be taken into account when choosing a private messaging platform.
The first consideration is encryption. Data encryption is a crucial requirement that sees to it that information exchange occurs in a secure manner. This assists in making sure that data leaks do not happen. Before you choose any messaging app find out if it is encrypted. Additionally, keep in mind the fact that a number of platforms avail encryption support during data transfer. While in some encryption support will be extended to storage of the information. Be keen to know the extent to which the encryption of the messaging up you are considering can go.
Role based access is the other consideration to make. To make sure that unauthorized sharing of information will not happen then select a messaging platform that permits role based access. The functionality of the platform is supposed to determine the availability of enterprise data. This is going to be influenced by the function and role of the employee. Administrators should be capable of controlling the level of access granularly. This means that control inside the company will be done well on matters clearance.
In conclusion, there is the aspect of restricting file actions. Administrators should be allowed by the app to limit people from downloading any content that is shared in that platform. Some platforms gives capabilities that enable users to check out the document in the read only modes. This means that sharing options are disabled. The other way that privacy can be facilitated in by making sure that taking of screen shots is totally disabled. This will mean that all sensitive information shared in the platform will be secure. Additionally to reinforce security there is need for the app to have a way of ensuring anthentication.